EXIMIUS
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Templates / Notion System
← All TemplatesAgency Operations OS
Built by a working agency. Used daily on real client retainers.
The investment
$79
One-time. Lifetime updates included.
Shipped by the founder
iOS · 2025
Sipory
Personalized coffee discovery, live on the App Store.
SaaS · 2025
SCOPRA
AI opportunity discovery: production at scopra.ai.
iOS · 2025
PetNutriPal
AI-powered pet nutrition guidance, in your pocket.
E-commerce · Acquired
InTheBlouse
Six-figure DTC business, built and sold.
Inside the workspace
Nine more views from the system.
Who this is for
Built for working studios, not generic productivity.
- Solo agency owners juggling 3–10 clients
- Small studios (2–10 people) scaling past chaos
- Freelancers transitioning to agency operations
- Web designers and developers who run retainers
The problem
Most agencies run on duct tape. Notion for some clients, spreadsheets for others, sticky notes for the rest. Margin leaks. Retainers churn. Reports go unsent.
Agency Operations OS is the working system from a real studio. Seven databases. Five dashboards. Fifteen battle-tested SOPs. All connected. All used daily.
It’s the system I run inside Eximius Studio on real client retainers. Not theory. Not a designer’s guess. The actual workspace, productized.
What’s inside
7 connected databases
- 01Clients (master record with health scoring)
- 02Projects (one-time builds with margin tracking)
- 03Retainers (recurring contracts with renewal alerts)
- 04Tasks (work units linked to projects/retainers)
- 05Invoices (AR aging + outstanding tracking)
- 06Leads (weighted sales pipeline)
- 07SOPs and Knowledge (15 battle-tested processes)
5 command-center dashboards
- 01Command Center: daily priorities, at-risk alerts, MRR snapshot
- 02Sales Pipeline: Kanban + weighted forecast
- 03Project Delivery: margin watch + launch calendar
- 04Retainer Operations: hours used, reports due, renewals
- 05Finance and Reporting: MRR, AR aging, YoY trends
15 battle-tested SOPs
- 01New Client Onboarding (7-touch sequence)
- 02Discovery Call Script + Scope Doc
- 03Proposal and Contract Template
- 04Kickoff Meeting Agenda
- 05Weekly Client Update Email
- 06Scope Creep Response Script
- 07WordPress Build Checklist (50 items)
- 08Next.js Project Setup Checklist
- 09Pre-Launch QA Checklist
- 10Launch Day Runbook
- 11Post-Launch Handoff and Training
- 12Monthly Retainer Report Template
- 13Late Payment Follow-Up Sequence
- 14Client Offboarding (graceful exit)
- 15Referral Request Script
5 bonus documents
- 01Discovery Call Script (PDF)
- 02Proposal Template (Notion + PDF export)
- 03Master Service Agreement (DOCX)
- 04Retainer Agreement Template (DOCX)
- 0550-Point Pre-Launch QA Checklist (printable PDF)
What changes
What changes after install.
01
Stop losing track of which client owes what
02
Catch scope creep before it eats your margin
03
Know your real MRR at a glance
04
Send retainer reports on time, every time
05
Onboard new clients with confidence
06
Protect your margin on every project
vs. the alternatives
Why this beats the alternatives.
| Feature | Eximius | Generic Templates |
|---|---|---|
| Built by a working agency | ✓ | Some claim |
| Web design / dev specific | ✓ | No |
| Retainer management system | ✓ | Shallow |
| Real SOPs included | 15 battle-tested | Empty templates |
| Scope creep protection flow | ✓ | No |
| Dev handoff (Linear/GitHub/Vercel) | ✓ | No |
| Client health scoring | ✓ | No |
| Lawyer-format contracts included | ✓ | No |
From the founder / 05
Built by an operator. Not a sales team.
I’m Samuel Oku. Before Eximius, I built and sold a six-figure e-commerce business, shipped two iOS apps to the App Store, and launched a B2B SaaS still serving customers today. Eximius exists because most agencies can’t tell you what it actually feels like to ship and sell. We can. That’s the whole pitch.
Samuel Oku, Founder
The investment
$79
One-time. Lifetime updates included. 14-day refund.
Used daily at Eximius Studio. Yours in 60 seconds.
Instant Notion duplicateLifetime updates14-day refundMade in Tyler, TX
Questions
Common questions.
01
What format is the template in?
Native Notion. You'll get a duplicate link that copies the full system into your own Notion workspace in one click.
02
Do I need a paid Notion plan?
No. The template works on Notion's free plan. A paid plan only matters if you need more than 1,000 blocks for your own data on top.
03
Can I customize it?
Yes. Everything is editable. Rename fields, add properties, remove what you don't use. It's your workspace once you duplicate it.
04
Do you offer refunds?
Yes. 14-day no-questions refund policy. If it doesn't fit how you run your studio, email us.
05
Will I get future updates?
Yes. Every buyer gets free updates whenever the template ships a new version. We notify by email.
06
Is this really built by a working agency?
Yes. Eximius Studio is an active web design and development agency in Tyler, TX. This is the actual system we run on retainers and project work. Not theory.
Have something worth building?
We take 2 to 3 new engagements per month. Tell us what you’re shipping.
Response within 24 hours / Tyler, TX · Working worldwide